How To Create Quotations - Purchase

Using transaction code ME47, we can create a quotation based on a request for quotation.

Step 1)

1. Transaction code for quotation maintenance – ME47.
2. RFQ: request for quotation that we are using as a reference document.
3. Press ENTER.

Step 2)

1. RFQ quantity
2. Delivery date
3. Net price per unit of measure
4. Storage Location

Overview Of Quotations. How To Create RFQ - Purchase

Quotations

Quotations are requests for vendors to provide us information about their best prices, terms and conditions, schedule of deliveries and other information in order to select the best source for our procurement needs.

Below you can see the process flow for quotations in purchasing in SAP MM module.

Quotation process is started with creation of a request for quotation, and afterwards maintenance of the quotations to input all the information received from possible vendors. Then we want to compare the offers and select the best suitable one(s) rejecting the others.In SAP, there are several transaction used in the process.

How to create Request for quotation

Overview of Quality Management

The Quality Management component (QM) is part of the integrated R/3 System.  With the functions of the Quality Management (QM) module, you can implement the most important elements of a QM system, as specified in ISO 9000. 

You use the QM component functions for the following quality management work:

Quality planning

Basic data for Quality Management 

Inspection planning 

Quality assurance

Quality inspection 

Quality certificates 

Quality control 

Quality notifications 

QM information system 

In addition,

Steps for PP-PI - QM Integration

Following are the multiple steps for the integration (you can add steps based on your company needs).

steps for PP-PI - QM Integration

1. Material Master is created

2. QM view is created.

3. All the relevant inspection types are assigned.

4. BOM,Resource are created.

5. Now Assign inspection types 03 & 04.

6. Do In Process (inspection type = 03) & FG inspection (inspection type:04) to be done

7. Now For - 03 inspection you need to assign inspection characteristics to the Master Recipe.

   For the 04 inspection you need to create an inspection plan and assign the

   control for lot creation in the material master i.e. to X

   If you use the Y setting then the inspection lot is created with the release

   of the order.

8. Final step

   In the PPPI scenario the the control recipe will generate after u relelase the process order.

   u can find point the red round sign on the porcess order main screen.

   Click to activate that sign ==> the control recipe is generated.

   After that if you mentain some parameter in the PI sheet that will capture by saving the porcess order.

   Then Initiate t-code: CO53 & find the PI sheet for your process order.

   Now you need to send this PI sheet to specific destination.

   Then Initiate t-code: CO60 ==> u can see the PI sheet for the Process ordere with the maintained parameter.

   The 04 inspection lot is stock relevant meaning that the material from the GR from production goes into quality stock.

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Note: In material master under Quality view,

         QM config would assign inspection type (one for pre despatch and another one for post despatch).

         Material Master Table: MARA. Check also Material Master Views for increased visibility.

Config Activity (that is carried out here)

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In material master

    => go to quality management view

          => select inspection set up

                => select inspection type

                      => In inspection give 06 and 10 &

                           => click on 'Active'.

                               => save this info (click on the save button).

Implying => when you do PGR (Post Goods Receipt) for return stock/material,

                  it will create a inspection lot. 

                  QM config will update the inspection lot base settings and when we do PGR it will go to quality stock,

                         with specified category.

MM-SD - Under Inventory Management

Return Delivery & Credit Memo (issue)

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Integration Points Module

- Increases Inventory - MM/ QM (For Inspection)

Delivery & Goods Issue

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- Availability Check - MM

- Credit Check - FI  (coverage from FICO area)

- Reduces stock - MM/ QM (Inspection before moving stock to unrestricted Stock / before despatching the material).

How To Convert Purchase Requistion To Purchase Order - Purchase

Upon release purchase requisitions can be converted into purchase orders. This can be accomplished in transaction code ME21N .Process for converting a PR into PO is straight forward, and the steps for performing it are as follows:

Step 1)

1. Execute transaction code ME21N.
2. Choose the appropriate purchase order type: in our case NB – standard PO.
3. Organizational levels: enter them according to needs.
4. Purchase requisition: enter the purchase requisition number released in the previous lesson.