How To Change A Purchase Order - Purchase

Step 1)

For changing an existing purchase order you can use transaction code ME22N  (or ME22 – the old version).

Immediately after executing transaction code, system will take you to the most recent purchase order you have created, changed or viewed. If you need to change some other purchase order, you can use the option which appears in the menu

Purchase order = > Other Purchase Order.

Step 2)

Overview of Quality Management

The Quality Management component (QM) is part of the integrated R/3 System.  With the functions of the Quality Management (QM) module, you can implement the most important elements of a QM system, as specified in ISO 9000. 

You use the QM component functions for the following quality management work:

Quality planning

Basic data for Quality Management 

Inspection planning 

Quality assurance

Quality inspection 

Quality certificates 

Quality control 

Quality notifications 

QM information system 

In addition,

Steps for PP-PI - QM Integration

Following are the multiple steps for the integration (you can add steps based on your company needs).

steps for PP-PI - QM Integration

1. Material Master is created

2. QM view is created.

3. All the relevant inspection types are assigned.

4. BOM,Resource are created.

5. Now Assign inspection types 03 & 04.

6. Do In Process (inspection type = 03) & FG inspection (inspection type:04) to be done

7. Now For - 03 inspection you need to assign inspection characteristics to the Master Recipe.

   For the 04 inspection you need to create an inspection plan and assign the

   control for lot creation in the material master i.e. to X

   If you use the Y setting then the inspection lot is created with the release

   of the order.

8. Final step

   In the PPPI scenario the the control recipe will generate after u relelase the process order.

   u can find point the red round sign on the porcess order main screen.

   Click to activate that sign ==> the control recipe is generated.

   After that if you mentain some parameter in the PI sheet that will capture by saving the porcess order.

   Then Initiate t-code: CO53 & find the PI sheet for your process order.

   Now you need to send this PI sheet to specific destination.

   Then Initiate t-code: CO60 ==> u can see the PI sheet for the Process ordere with the maintained parameter.

   The 04 inspection lot is stock relevant meaning that the material from the GR from production goes into quality stock.

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Note: In material master under Quality view,

         QM config would assign inspection type (one for pre despatch and another one for post despatch).

         Material Master Table: MARA. Check also Material Master Views for increased visibility.

Config Activity (that is carried out here)

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In material master

    => go to quality management view

          => select inspection set up

                => select inspection type

                      => In inspection give 06 and 10 &

                           => click on 'Active'.

                               => save this info (click on the save button).

Implying => when you do PGR (Post Goods Receipt) for return stock/material,

                  it will create a inspection lot. 

                  QM config will update the inspection lot base settings and when we do PGR it will go to quality stock,

                         with specified category.

MM-SD - Under Inventory Management

Return Delivery & Credit Memo (issue)

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Integration Points Module

- Increases Inventory - MM/ QM (For Inspection)

Delivery & Goods Issue

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- Availability Check - MM

- Credit Check - FI  (coverage from FICO area)

- Reduces stock - MM/ QM (Inspection before moving stock to unrestricted Stock / before despatching the material).

Mass Creation of Material Master - Master Data

In order to create multiple materials at once, you should have access to a function like

1. eCatt tool
2. LSMW(Legacy System Migration Workbench)
3. BDC (Batch Data Communication) recordings
4. BAPI (Business Application Programing Interface)

You can also use mass maintenance transaction MM17 to create views in some cases.

But you must keep in mind that not all of the organizational levels should contain the same data (MM17 requires that all data for the materials and organizational levels you select should be the same).

Mass creation is never considered to be end users responsibility.But as a module specialist you may need to work on MM17 . In case of LSMW, BDC or BAPI, it is considered to be developers or consultants work. So you do not have to understand in detail, you just have to know the concept, and that there is this kind of possibility for mass data maintenance.

You can use MM17 for mass changing of material master data (if something can’t be accomplished by this transaction it can be done using LSMW, BDC or BAPI).

Step 1)

How to copy Material Master

In this tutorial we will go throught the process of copying an existing material master data into new material

Step 1) In transaction MM01

1. Enter material number that you want to create.
2. Enter our existing material from which we want to copy the data.
3. Click on Select Views button.

How to Change Material Master - Master Data

It may be needed to change certain option in our material master (due to the organizational changes, or changes in processes). We cannot use MM01 as that is the transaction code used only for creating views that are not maintained for certain material. In this case, we need to use MM02 and MM03 transaction codes.

In SAP transactions ending with 01 are for creating, ending with 02 for editing/changing, and the ones ending in 03 are used for viewing data without possibility to change it.

Process to change Material Master

Step 1)

1. Enter transaction code MMO2 in the command prompt
2. Enter the material number whose material master data we want to change.
   

Sample SAP MM Questions for Certification (Set.2) Answers

1. In which kind of posting method in IV is the cash discount amount not credited to the stock or cost account?

1. Gross Posting
2. Net posting

2. What controls the posting of invoice as gross or net?

1. Item category
2. Document type

3. How can postings be done in invoice verification for a purchase order in foreign currency?

1. Fixed exchange rate at GR and IV.
2. Current exchange rate at GR and IV
3. Current exchange rate cannot be changed at IV.
4. Exchange rate differences can occur
5. Exchange rate difference postings are Customization based.

4. How is the quantity that has already been invoiced valuated at goods receipt if the invoice is posted before goods receipt and the subsequent GR quantity is greater than the invoice quantity?

1. At purchase order price
2. At invoice price

5. During the check of invoices with which of the following variances does the system perform Date variance?

1. Quantity Variance
2. Price variance
3. Purchase order price quantity variance

6. There is a purchase order for 100 pieces at Rs. 0.80. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.75 per piece. However at the time of receipt of invoice the stock of the material is only 30.What are the effects of the above at invoice verification?

1. Stock account is 5-
2. Stock account is 1.5-
3. Stock account is 3.5-
4. Price difference account is 3.5-
5. Price difference account is 1.5-

7. Under what situation does the system compares the ratio of PO quantity(in PO price units) / PO quantity (in PO units), invoice quantity (in PO price units / invoice quantity (in PO units)?

1. Goods receipt before invoice receipt
2. Invoice receipt before goods receipt.

8. The initial Stock of a material is 200 pieces. There is a purchase order for 100 pieces at Rs. 0.75. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.80 per piece. What are the effects of the above at invoice verification?

1. If the material is valuated at a standard price of Rs 1, the stock account will be 5+.
2. If the material is valuated at a moving average price of Rs 1, the stock account will be 5+.
3. If the material is valuated at a moving average price of Rs 1, the material master record reflects the moving average price at Rs 0.92.
4. If the material is valuated at a standard price of Rs 1, the price difference expense account will be 5+.
5. If the material is valuated at a standard price of Rs 1, the stock price difference income account will be 5+.

Sample SAP MM Answers for Certification (Set.1)

 1. What are the ways in which invoice postings are possible?

1. Manual posting
2. Automatically through electronic transfer
3. Evaluated receipt settlement
4. Invoicing plan
5. Consignment settlement

2. From where can the terms of payment be an input for invoice verification?

1. User entry
2. Purchase order
3. Purchase order history
4. Vendor master
5. Material master

3. Which of the following does the system copy from the purchase order during invoice verification entry?

1. Purchase order number
2. Tax amount
3. Currency
4. Vendor
5. Bank information

4. What is the process of invoice verification?

1. Purchase order, service or GR referenced for incoming invoice.
2. Invoice items suggested by the system against referenced document
3. Corresponding automatic account postings carried out.
4. Payment proposal list for vendor generated.

5. What happens when an invoice is posted?

1. Material master always updated.
2. Purchase order history updated
3. Individual line items posted to appropriate accounts
4. MM invoice document created if necessary.
5. FI document always created.

6. What purpose does invoice verification serve in materials management?

1. It allows invoice that do not originate in materials procurement to be processed.
2. Completes the materials procurement process
3. Handles the payment
4. Allows credit memos to be processed
5. Handles the analyses of invoices.

7. There is a stock of 60 pc of a material having a standard price of Rs.9. A purchase order has been raised on the vendor for 40 pieces at Rs. 11 per pc. The material was received and invoice verified. What would the accounting entries show for this movement after IV?

1. Stock account Rs. 360+, vendor account Rs. 360-
2. Stock account Rs. 440+, vendor account Rs. 440-
3. Stock account Rs. 440+, vendor account Rs. 360-
4. Stock account Rs. 360+, vendor account Rs. 440-
5. Stock account Rs. 0, vendor account Rs. 80-

8. What happens to accounting entries when an invoice is posted?

1. GR/IR account debited, vendor account credited
2. GR/IR account credited, vendor account debited

Sample SAP MM Questions for Certification (Set.1)

1. What are the ways in which invoice postings are possible?

1. Manual posting
2. Automatically through electronic transfer
3. Evaluated receipt settlement
4. Invoicing plan
5. Consignment settlement

2. From where can the terms of payment be an input for invoice verification?

1. User entry
2. Purchase order
3. Purchase order history
4. Vendor master
5. Material master

3. Which of the following does the system copy from the purchase order during invoice verification entry?

1. Purchase order number
2. Tax amount
3. Currency
4. Vendor
5. Bank information

4. What is the process of invoice verification?

1. Purchase order, service or GR referenced for incoming invoice.
2. Invoice items suggested by the system against referenced document
3. Corresponding automatic account postings carried out.
4. Payment proposal list for vendor generated.

5. What happens when an invoice is posted?

1. Material master always updated.
2. Purchase order history updated
3. Individual line items posted to appropriate accounts
4. MM invoice document created if necessary.
5. FI document always created.

6. What purpose does invoice verification serve in materials management?

1. It allows invoice that do not originate in materials procurement to be processed.
2. Completes the materials procurement process
3. Handles the payment
4. Allows credit memos to be processed
5. Handles the analyses of invoices.

7. There is a stock of 60 pc of a material having a standard price of Rs.9. A purchase order has been raised on the vendor for 40 pieces at Rs. 11 per pc. The material was received and invoice verified. What would the accounting entries show for this movement after IV?

1. Stock account Rs. 360+, vendor account Rs. 360-
2. Stock account Rs. 440+, vendor account Rs. 440-
3. Stock account Rs. 440+, vendor account Rs. 360-
4. Stock account Rs. 360+, vendor account Rs. 440-
5. Stock account Rs. 0, vendor account Rs. 80-

8. What happens to accounting entries when an invoice is posted?

1. GR/IR account debited, vendor account credited
2. GR/IR account credited, vendor account debited