How To Perform Invoice Verification - Purchase

Invoice verification is done via MIRO transaction.

Step 1)

1. Enter transaction code MIRO.
2. Choose invoice as a transaction type.
3. Enter the invoice date.
4. Enter the purchase order number.
5. Hit ENTER.

Step 2)

On Payment tab choose R – invoice verification.

You can always check if the document has any problems.

1. Click Messages button.
2. Review the messages and fix the problems if there are any.

As it is shown on the below screen, I have a warning message that my price is too low, below tolerance limit. It is only a warning message, and it will not stop me from further processing.This message appeared as informational because I manually changed the item 1 price from 28.000 to 22.000! Err, just to show you the message.

How To Release An Invoice - Purchase

An invoice request is blocked for payment until its manually released. You can release the invoice by using t-code MRBR.

Step 1)

1. Execute t-code MRBR.
2. On the initial screen enter the company code and invoice number.
3. Check the release method (release manually if you want to process it in the second screen). This can be done choosing Automatically (please note the difference with automatic release in MIRO transaction being blocked and automatic release in t-code MRBR as those are two different things).
4. Our document has a manual payment block, so we will select that option. Execute.

Step 2)

1. Select the invoice you want to release.
2. Click on the flag icon – release.

You can see that now the invoice has Status field filled with green flag – it means,it is released to FI.

Financial department should now be able to see the invoice ready for payment.

How To Post Goods Receipt - Purchase

Step 1) You can post the goods receipt for a purchase order using transaction code MIGO.

Let’s say we want to do a goods receipt for our purchase order 4500018386.

1. Choose A01 – Goods Receipt.
2. Choose R01 – Purchase Order.
3. Enter your purchase order number.
4. Press ENTER.

 

Step 2)

How To Change A Purchase Order - Purchase

Step 1)

For changing an existing purchase order you can use transaction code ME22N  (or ME22 – the old version).

Immediately after executing transaction code, system will take you to the most recent purchase order you have created, changed or viewed. If you need to change some other purchase order, you can use the option which appears in the menu

Purchase order = > Other Purchase Order.

Step 2)

How To Create Purchase Order With Reference - Purchase

Purchase order with reference

Purchase orders can be created with reference to a purchase requisition, RFQ, quotation, another purchase order, contract, sales order etc. To reference a PO to a previous document you can use the appropriate function.

You can create a PO referencing a previous document in 2 ways

1. Using ME58
2. Using ME21N

Referencing through ME58

In our case if we want to create a PO for a purchase requisition, we can use the transaction code ME58.

I will demonstrate the process starting from ME58 as it calls the ME21N and you can see that actually we create a PO in ME21N anyway.

Step 1)

1. Enter t-code ME58.
2. Choose Vendor and purchasing organization and
3. Select document types.
4. Execute.

SAP MM Certification - How to Start Preparation ?

A Firm Decision: Career after SAP MM Certification

Taking a decision to go for SAP MM certification followed by consulting area is critical task, for that you need to look for following points

1. You are working with same domain (procurement, supply chain management etc.) and looking for career in SAP MM consulting
2. You are fresher and completed your post graduate in MBA, you have made your mind to go for SAP MM consulting for whatever reason (mostly you are influenced by job market)
3. You have some knowledge on SAP, or you are working on other modules of SAP and you want to move into SAP MM consulting.

Contact us @ sapinfoonline@gmail.com 

Do you really need to be certified SAP MM consultant?

This is another decision where you need to think deeply. Do I really need SAP MM certification? This question mostly targets to those who are already working as SAP MM consultant with no certification. Mostly candidates do it for job security.

Register for SAP MM Training with SAP authorized training center

If you are new to SAP MM, but intended to go for SAP MM Certification, you need to join the official training. In some countries, SAP has made it mandatory join authorized SAP training institutes before you go write the certification exam. However, in other countries, you can directly register and attend the SAP MM certification exam. If you are blessed enough to give the money, then, it is advisable to get certain official training.

Acquire the knowledge as much as you can about syllabus

There is plenty of material available on internet, however please do not deviate from your specific syllabus provided for SAP MM certification. However, prepare with mock test available which is given on this website

Prepare as per the weighting per topics given in the SAP MM certification syllabus;

please check the weight of topic here.

Get confidence on direct questions from the topics in SAP MM certification exam like

Defined rules – plant, all determination, pricing procedure, picking location, route, account determination, shipping point, tax, item category, material, etc.

Go through related screens of SAP MM process, transaction level screens like inventory, purchase order, MRP, invoice verification, physical inventory, some standard reports etc. and verify what is possible and what is not possible at each transaction document. Check that what are all possible functions are defined at header and at item level. Navigate through all menu path of all possible transaction document and check what all is possible and how data are processed.

Go through all the masters like material, vendor, condition records for price, purchasing info record, output, etc. Check which data are defined at what level, how it is stored and what all is possible

Check entire SAP MM process related setting in IMG

It will give you comfort to recognize that how settings are stored to serve the possible SAP MM process.

In the real time certification exam, give extra attention to the words used for respective questions and the approach to understand the questions – particularly with the words like mostly, most likely, least, less likely, only, except, can and always. Carefully read each question. The sentences in the actual SAP MM certification exam will be confusing always, so think rationally and logically, and give a best suitable answer which comes after such analysis.

Read your text books or SAP MM manuals 3-4 times

I can give you an assurance that you will definitely find something new which you don’t know before on SAP MM process. Note down determination rules, documents functions, master data functions, document level functions (header or line item) when you study from SAP MM manuals. This will actually help you to crack scenario based questions in actual SAP MM certification exam.

In actual SAP MM certification exam, they don’t ask the configuration. They will only ask what is possible and what is not possible.

Give mock tests with real time SAP MM certification question and answers

Once you are done with preparation from text books provided by SAP authorized training center, start attempting the SAP MM question whatever you can find on internet. Try to focus on scenario based questions which candidates feel most tough to crack. I have prepared real time and scenario based SAP MM certification question and answers, which is based on actual SAP MM certification exam pattern.

Contact us @ sapinfoonline@gmail.com 

Tips

• Practice with sample questions
• Try to associate your knowledge with live scenarios that will help you to crack the complex question in SAP MM certification exam
• Answer the questions which you know very well
• Don’t memorize T-Codes, that will be not asked in SAP MM Certification Exam

How To Convert Purchase Requistion To Purchase Order - Purchase

Upon release purchase requisitions can be converted into purchase orders. This can be accomplished in transaction code ME21N .Process for converting a PR into PO is straight forward, and the steps for performing it are as follows:

Step 1)

1. Execute transaction code ME21N.
2. Choose the appropriate purchase order type: in our case NB – standard PO.
3. Organizational levels: enter them according to needs.
4. Purchase requisition: enter the purchase requisition number released in the previous lesson.

How To Create A Purchase Requisition - Purchase

Purchase requisition creation can be done in t-code ME51N (or the older version ME51 – not recommended) and is a straight forward process.

Step 1)

1. Execute ME51N transaction.
2. Purchase requisition document type: NB – standard.
3. Source determination: ON or OFF.
4. Header note.
5. Material: material number.
6. Quantity and UoM.
7. Storage location: in which the material is stored.
8. Vendor: automatically determined by using source determination – field number 3.
   
9. Tracking number: covered in previous topics, a desired value can be entered manually.
10. Valuation price: copied from material master data if maintained there, if not must be entered manually (if this field is not set as optional).After entering the desired information in the fields, we can save transaction data.

SAP Quality Management (SAP QM)

SAP Quality Management (QM) assures that products meet stringent regulatory standards, are safe and uniform, and meet company product specifications. SAP QM processes are thoroughly integrated into the manufacturing process.

The Quality Management (QM) process can integrate with the following SAP modules:

The Quality Management module covers all classic quality management tasks, such as quality planning (setup of data for QM tasks), quality inspection, and quality control. SAP has several QM terms that are important to note.

Sample SAP MM Questions for Certification (Set.3)

1. What does the system do when you perform the function Reducing Invoices?

1. Reduce an invoice
2. Post invoice for the actual quantities and values
3. Post a credit memo for the amount reduced
4. Post a debit memo for the amount reduced
5. Facilitate generation of a letter of complaint to the vendor.

2. A vendor is issued a purchase order for 200 pieces at 10 UNI/pc and 10% tax. There was a goods receipt of 140 Pieces. The vendor sends an invoice for 200 pieces at 12 UNI/pc. The Purchase manager decides on a partial reduction with quantity variance. What will be accounting entries for the invoice and credit memo?

1. Stock account in the invoice document is 300+
2. Stock account does not get affected.
3. Input tax in credit memo is 60-
4. Vendor account in the credit memo is 660+
5. Vendor account in the credit memo is 440+

3. What can be the possible entries the system can make during invoice verification if a valuated good receipt is defined for a purchase order with account assignment and there is a price variance?

1. Debit consumption
2. Credit consumption
3. Debit GR/IR
4. Credit GR/IR
5. Credit Vendor

4. Which costs are entered at item level in the purchase order?

1. Planned delivery costs
2. Unplanned delivery costs

5. In Total Based acceptance what validations can the system do before deciding that the balance is too large for the invoice to be posted?

1. First checks whether the variance falls within the defined invoice reduction limit.
2. First checks whether the variance falls within the small difference.
3. If the difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
4. If the positive difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
5. If the invoice reduction limits are set to do not check, the system compares the variance with the acceptance limit.

6. When does the system propose current account assignment?

1. Goods receipt
2. Invoice Verification

7. A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. The vendor has supplied all the materials. The invoice for the supply has been received and posted. He now sends an invoice that includes 875 UNI as freight charges and 125 UNI as custom duty that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned when the invoice is posted?

1. Stock account for Material A 380 +, Stock account for Material B 570 +
2. Stock account for Material A 500 +, Stock account for Material B 450 +
3. Freight clearing 875+
4. Custom clearing 125 +

Welcome to SAP MM Certification Online Guide

SAP MM Certification

This page is intended to serve as a starting point for everyone who wants to pass SAP MM Certification or for those who are just curious about SAP MM (Materials Management) and SAP certification. SAP ERP (Enterprise Resource Planning) system consists of a number of modules. Each of the modules covers certain business area of a company that uses SAP. There are modules for Finance Accounting, Controlling, Production Planning, Sales & Distribution, Business Intelligence, Human Resources, etc. SAP MM is one of those modules and it was designed to facilitate the following business processes in an enterprise:

Vendor Master and Material Master data Consumption Based Planning Purchasing Inventory Management Evaluation of Materials Invoice Verification

SAP Education has developed several certification exams for evaluation of knowledge and skills of SAP consultants in SAP MM implementation and customization. The name of the certification varies depending on the expertise level, for example, SAP MM Certification for the first level is called SAP Certified Application Associate – Procurement with SAP ERP 6.0 EHP4 or SAP Certified Application Associate – Procurement with SAP ERP 6.0 EHP5. There are differences in the software versions (EHP4 or EHP5), but these differences are not related to SAP MM module. Currently SAP offers certification at associate, professional, and master levels.